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    Integrations · Gmail

    Gmail automation that acts when an email arrives

    Tell Inbox what should happen to new Gmail emails, in one sentence. It replies, drafts, labels, summarises or passes them on to the app where the work happens.

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    The ClearMakes Inbox team · Last updated 29 September 2026

    What is Gmail automation in ClearMakes Inbox?

    Gmail automation in ClearMakes Inbox means workflows that start when a new email arrives in your Gmail and then do the routine steps for you: draft or send a reply, add a label, summarise the email, or post it to Slack, Teams, HubSpot or Notion. You describe each workflow in one sentence. There is a free plan.

    What a Gmail workflow can do

    Anything you would do by hand with a new email, if you can say when to do it. It can also reach other apps in the same run.

    Example workflow

    “When someone emails to ask about prices, draft a reply for me with our price list link.”

    1. When an email arrives in Gmail
    2. Check it asks about prices
    3. Draft a reply
    4. Wait for you to check it
    Example workflow

    “When an email mentions an invoice, add the label Billing and post the amount to #finance.”

    1. When an email arrives in Gmail
    2. Stop if it isn't about an invoice
    3. Pull out the details: amount, due date
    4. Add the label Billing
    5. Post to #finance in Slack
    • In Gmail: send a reply, draft a reply, add a label, summarise, pull out details, find related emails.
    • In other apps: post to Slack, post to Teams, add a HubSpot contact, add a Notion page.
    • Around it: wait a while, wait for a reply, check a condition, try again if it fails. See every workflow step.

    How to connect Gmail

    Sign in to Google from the Apps page and agree to the permissions Google shows you. Then describe your first workflow.

    1. Create a free ClearMakes account

      Start from ClearMakes Inbox.

    2. Open Apps and connect Gmail

      Google's sign-in screen lists the permissions before you agree. A Google Workspace admin may need to allow the app.

    3. Describe a workflow

      In Workflows, type what should happen. Inbox asks at most one question, then shows the steps.

    4. Switch it on and check the first runs

      Every run is listed with its steps and anything it sent.

    Inbox reads only the emails your workflows and Smart FAQ need. Our use of information received from Google APIs follows the Google API Services User Data Policy, including the Limited Use requirements. See the privacy policy.

    Other ways to automate Gmail

    Gmail's own filters and templates are free and cover simple sorting. For multi-step work there are Google's own Workspace Studio, general tools like Zapier, and Inbox.

    Ways to automate Gmail
    WayWhat it costsGood atWatch out for
    Gmail filters and templatesFreeLabels, archiving, forwarding; saved replies you send by handCan't tell what an email is asking; templates are sent by hand
    Google Workspace StudioIncluded in Workspace Business Starter to Plus and Enterprise Standard and PlusFlows inside Google apps, built by describing them to GeminiNot for personal Gmail; limited availability, per Google's help page
    Zapier (Gmail)Free: 100 tasks a month. Professional: $29.99 a month for 750 tasks8 Gmail triggers and 14 actions; thousands of appsEach successful action is a task
    ClearMakes InboxFree: 3 apps, 100 runs a month. Starter: $29 a month for 5,000 runsOne sentence to set up; replies, labels and other apps in one runOnly starts from messages; newer company
    Checked on 29 September 2026: Google Workspace Studio help, Zapier Gmail integration, Zapier pricing.

    Limits, and who this is not for

    If all you need is to sort emails into labels, Gmail's own filters do it for free. Inbox is for the steps after sorting.

    • AI steps can misread an email now and then; prefer drafts over automatic sending for anything important.
    • Free: 3 apps, 2 new workflows a month, 100 runs a month.
    • Not an email app: you still read and write email in Gmail.

    Questions people ask

    Does it work with a personal Gmail account?

    Yes. You can connect a personal Gmail address or a Google Workspace account. A Workspace admin may need to allow outside apps first.

    Can it act only on some emails?

    Yes. Describe which ones in the sentence: from certain people, mentioning certain words, about a topic, or sounding upset. Emails that don't match stop at the check and nothing else happens.

    Will it send emails without asking me?

    Only if your workflow says so. A workflow can draft a reply for you to check instead, and that is the safer way to start.

    Can I connect more than one Gmail account?

    Free connects one account per app. Starter connects up to 3 accounts per app, and Growth has no limit.

    What does Google Workspace Studio do differently?

    Workspace Studio is Google's own automation tool, included in Workspace Business and Enterprise editions. It suits teams that stay inside Google apps. Inbox also works with personal Gmail, Outlook, Slack, Teams and HubSpot in the same workflow.

    Keep reading

    Let new Gmail emails take care of themselves.

    Connect Gmail and describe your first workflow in one sentence.

    Try Inbox free

    Free plan: 3 apps, 2 new workflows and 100 runs a month.